Gym management software for Indian gyms, with an AI front desk
For gyms and yoga, Zumba and CrossFit studios: members, QR check-ins, renewals and freezes in one app, from ₹7,999 a year + GST. An AI answers plans and prices and books free trials on WhatsApp, Instagram and web chat at any hour, and members renew by link.
- 14-day free trial
- Set up with you
- AI replies in Tamil, Tanglish, Hindi and English
At a glance
iSuite AI – Gym & Fitness Studio at a glance
iSuite AI – Gym & Fitness Studio is gym management software for Indian gyms and yoga, Zumba and CrossFit studios. Members, WhatsApp QR check-ins, renewals and freezes sit in one app, with an AI front desk that books free trials. Plans start from ₹7,999 a year + GST, with a 14-day free trial. No machine or member app is needed.
- What it is
- Gym management software with AI built in: enquiries, members, check-ins, memberships, payments and marketing in one app; PT session packs, body progress and GST invoices on Gym Growth
- Made for
- Gyms and fitness clubs, yoga and CrossFit studios, and Zumba and dance fitness classes in India
- Price
- Gym Basic: ₹7,999 a year + GST
Gym Growth: ₹11,999 a year + GST - Free trial
- 14 days on either plan. You approve Razorpay auto-debit at the start, and the first payment comes only when the trial ends
- AI
- The AI agent is on both plans, with AI credits every month. It answers on WhatsApp, Instagram, Messenger and web chat, in the customer’s own language — Tamil, Tanglish, Hindi, English and more
- Works on
- The web and the Android app
Everything inside
Gym software features: everything your gym runs on
One app for the front desk, members, payments and trainers — made for gyms, fitness clubs, yoga and CrossFit studios, and Zumba and dance fitness classes.
Front desk
- AI front deskAnswers plans, prices and timings on WhatsApp, Instagram, Messenger and web chat, asks the goal, and books a free trial.
- Check-insAt the desk, or with a QR poster and one WhatsApp message.
- Trials and PTCalendars and booking pages for trials and PT sessions, with reminders.
- Not seen latelyMembers who have stopped coming, on a list to call.
Member management
- Member recordsEvery chat, plan, visit and payment on one page, with files.
- MembershipsMonthly to yearly plans, with WhatsApp reminders before each renewal.
- FreezesFor the days a plan allows; the renewal date moves with it.
- Body progressOn Gym Growth: weight, body fat and the tape, kept private, sent in one tap.
Payments
- Online paymentsPayment links and checkout on your own Razorpay; paid, the membership renews.
- PT session packsOn Gym Growth: sessions with the days they last, one tap a session.
- Plans and pricesYour plans, which the AI quotes exactly as you set them.
- BillsOn Gym Growth: GST invoices and quotations on your letterhead, and Accounts.
Marketing and team
- MarketingWhatsApp broadcasts; email campaigns and Instagram automation on Gym Growth.
- Meta adsOn Gym Growth: lead ads straight in, and which ads bring members.
- StudioOn Gym Growth: a marketing agent that reads your Meta ads and drafts new ones for your approval.
- Your teamFront-desk, trainer and manager roles and the whole app on Android; team reports on Gym Growth.
How it works
From the first enquiry to the next renewal
Check-ins
QR check-in on WhatsApp, no biometric needed
Members scan the poster and send the message it opens — they are checked in, and told when their plan renews. The desk can tap them in too. A lapsed member is let in with a warning and, once your Razorpay is connected, sent the link to renew.
- Print the poster from the app; change its code any time
- Members in today, and visits in the last 7 days, on the dashboard
- A check-in ends a member’s freeze that day
Renewals and freezes
Membership renewals that don’t slip, freezes that move the date
Reminders go on WhatsApp before each renewal, and your desk sends a Razorpay link from the member’s page; paid, the membership renews by itself. A member going away is frozen for the days their plan allows, and the renewal date moves with it.
- Renewals due this week, and those already due, on the dashboard
- Freezes only by your staff, within each plan’s days
- Monthly to yearly plans, with the price the AI quotes
PT packs
PT session packs: twelve sessions, one tap each
On Gym Growth, sell a pack of PT sessions with the days it lasts. Each session is one tap at the desk or on the member’s page, with undo; when the days run out, the sessions left lapse.
- Packs running low and ending this week, on one list
- Paid by link, the pack starts by itself
- Front desk, trainer and gym manager roles
Body progress
Body progress your members can see
On Gym Growth, trainers record weight, body fat and the tape. The member’s page shows each measure’s change since they began, and “Send progress” sends it to them on WhatsApp.
- Private by default — only the staff you allow see it
- BMI worked out from the height
- The AI never shares anyone’s measurements
Your gym dashboard: four numbers every morning
The dashboard opens on what a gym owner checks first, and each number opens its list.
Made for gyms
It speaks the way a front desk does
Careful with members
Where it fits
Not a biometric, turnstile or door-access system, and not a workout or diet app for members. iSuite AI – Gym & Fitness Studio keeps enquiries, members, check-ins, memberships, payments and the conversations with members; on Gym Growth, PT packs, body progress and Accounts for GST invoices and expenses too. Your door hardware stays where it is. It is not yet built for chains with many branches.
What the AI never does
- Promise weight loss, body changes or results by a date
- Give medical, diet or injury advice
- Quote a price not on your plans, or offer a discount
- Share another member’s details or anyone’s measurements
Plans for gyms and studios
Gym management software pricing
Ready the day you buy: a gym plan starts with the gym setup already in place — the memberships pipeline from enquiry to joined, member fields, monthly to yearly plans with freezes, trial and PT calendars, the WhatsApp templates ready to send to Meta, and the roles. On Gym Growth, the PT packs come too, and the automations, which stay off until you turn them on. You set your prices and hours, and print the check-in poster.
Gym Basic
For a gym or studio getting started: members checking in at the desk or with a QR on WhatsApp, memberships that renew with reminders and freeze, payment links, trial bookings, broadcasts, and an AI front desk on WhatsApp.
₹7,999 /year
Start 14-day free trial- 3 users
- 1,000 emails a month
- ₹500 AI credits a month
- Unified inboxWhatsApp, Instagram, Messenger and web chat in one inbox for the whole team
- EnquiriesEvery enquiry with their chats, notes and history, in one list
- AI agentAI replies, handoffs and ad briefs
- Sales pipelinesDeals, pipelines and stages
- Member managementAn enquiry who buys becomes a member in one click, keeping their chats and history; with tags, groups, custom fields, import and merge
- Member filesKeep documents, photos and voice notes on each enquiry's and member's profile, and send them in the chat
- Follow-upsFollow-up tasks, and AI follow-ups with the AI agent
- Razorpay payment gatewayConnect your own Razorpay and collect online: payment links in chat, online checkout, UPI, cards, netbanking
- Memberships & recurring paymentsMonthly, quarterly or yearly plans with renewal reminders
- PlansYour services with prices; the AI answers what each package costs and includes
- WhatsApp broadcastsTemplate messages to your members, skipping anyone who opted out
- SessionsCalendars and session pages
- Member check-insMembers check in at the front desk or by scanning your WhatsApp QR poster — their membership shows at the door, a lapsed one gets the renewal link, and who has stopped coming is on a list.
- Calls (iSuite Phone)Call enquiries from your own SIM, logged on the member
- Call recordingsRecordings of those calls, saved to the member
- WhatsApp callsMembers call your WhatsApp number and it rings on the web and in the app; call them back on WhatsApp
Gym Growth
For busy gyms and studios: everything in Gym Basic, plus PT session packs, members' body progress, automations, Meta ad leads, bills on your letterhead, marketing posts and team reports.
₹11,999 /year
Start 14-day free trial- 6 users
- 2,000 emails a month
- ₹1,000 AI credits a month
Everything in Gym Basic, plus:
- Manager over WhatsAppApprove the AI's discounts and exceptions, check the numbers and give it instructions from your own WhatsApp
- StudioThe marketing agent
- QuotationsPDF quotations, sent in the chat and accepted in a tap
- GST invoicesInvoices with GST, and the payments recorded against them
- Custom quotation designYour own letterhead PDF under your quotations and invoices; the built-in designs come with every package
- Purchases & booksExpenses, suppliers’ bills, payments made and the GST paid on them — the money-out side of Accounts
- Session packsPacks of sessions — personal training, spa — with a count and a last day: one tap uses a session at the desk or on the member’s page, and the packs running low or ending are on a list.
- Email campaignsNewsletters and offers by email, skipping anyone who unsubscribed
- Meta lead adsFacebook and Instagram enquiry forms straight into your enquiries
- FormsWeb forms and their submissions
- Ads reportWhich ads bring enquiries, paying members and revenue
- AutomationsFlows and triggers
- Instagram comment & DM automationReply to comments on your posts, DM the people who comment, and answer Instagram DMs automatically
- Body progressA member’s measurements over time — weight, body fat and the tape, BMI worked out — kept as health data for those given it, and sent to the member with one tap.
- Team reportsAI agent and handoff reports
- API accessAPI keys and outgoing webhooks
Prices in rupees, plus 18% GST. On a free trial you approve auto-debit at the start, and the first payment comes only when the trial ends.
Not sure which package fits? Book a free 45-minute demo.
Try it free, or see it first
Start a free trial on the package that fits your team — the first payment comes only when the trial ends. Or book a free 45-minute demo, and we’ll suggest the right package and send a clear quote.
Meta decides approval for the WhatsApp Business Platform; it usually takes 1–2 weeks, and each WhatsApp template is approved by Meta too. WhatsApp message charges are billed by Meta, separately from iSuite AI. Online payments go through your own Razorpay account. Compare with every plan.
FAQ
Questions gyms ask
What is iSuite AI – Gym & Fitness Studio?
iSuite AI – Gym & Fitness Studio is gym management software for Indian gyms and yoga, Zumba and CrossFit studios, made by MnT Future in Madurai. Enquiries, members, QR check-ins, memberships with freezes and online payments sit in one app, with an AI front desk that answers plans and books free trials. Gym Growth adds PT packs and body progress.
How much does iSuite AI – Gym & Fitness Studio cost?
Gym Basic costs ₹7,999 a year + GST, and Gym Growth ₹11,999 a year + GST. Growth adds PT session packs, body progress, GST invoices, automations, Meta lead ads and team reports. Both include monthly AI credits and a 14-day free trial: you approve Razorpay auto-debit at the start, and the first payment comes only when the trial ends.
Can the AI book a free trial for my gym on WhatsApp?
Yes, on both plans. When someone messages your gym on WhatsApp, Instagram, Messenger or web chat, the AI answers your plans, prices and timings exactly as you set them. It asks their goal and preferred time and books a free trial on your trial calendar. A discount request or a complaint goes to your staff.
How do members check in without a biometric machine?
Print the check-in poster from the app and put it at your door. A member scans the QR, WhatsApp opens with a check-in message, and they send it. They are checked in and told when their plan renews. Members need no app and you need no machine. The front desk can also search any member and tap them in.
What happens when a member with an expired plan arrives?
They are let in, with a warning on the front desk screen. If your Razorpay is connected, they are sent a renewal link on WhatsApp, or the desk is shown the link to share. When they pay, into your own account, the membership renews by itself. Members on a live plan who stop coming appear on a Not seen list.
Does it send gym membership renewal reminders?
Yes, on both plans. Reminders go on WhatsApp before each renewal, on a template Meta approves, with the plan, the date and the price. Your desk sends a Razorpay payment link from the member’s page; when it is paid, the membership renews by itself and the next reminders are set. The dashboard shows renewals due this week.
Can a member freeze their gym membership?
Yes, your staff can freeze it. Each plan can allow some freeze days per term, for example 10 days on a quarterly plan. The renewal date moves by the days frozen, and the reminders move with it. A plan with no freeze days cannot be frozen, and a member who checks in ends the freeze that day.
How are personal training (PT) session packs tracked?
On Gym Growth, sell a pack like 12 sessions in 60 days. Each session is one tap at the desk or on the member’s page, with undo. A pack paid by link starts by itself. Packs running low or ending this week show on one list for your staff to call. Sessions not used by the last day lapse.
Does the AI reply in Tamil, Tanglish or Hindi?
Yes. By default the AI replies in the language the customer writes in, including Tamil, Tanglish, Hindi and Hinglish, or you can fix one reply language. It quotes only the plans and prices you set. It never promises weight loss, never gives diet or medical advice, and hands any discount request to your team.
Does iSuite AI make GST bills for a gym?
Yes, on Gym Growth. It makes GST invoices and quotations on your letterhead, records payments against them, and gives a GSTR-1 export and Tally XML for your accountant. Gym Basic collects payments by Razorpay link and renews memberships, but it does not make GST invoices, so gyms on Basic bill outside the app.
Is there a gym management app for Android?
Yes, for your team. Staff get the whole system in the iSuite AI Android app, with alerts for new chats, and can call members from their own SIM with recordings and AI transcripts. It also runs in any phone or computer browser. Members need no app: they check in and renew on WhatsApp.
Do I need the WhatsApp Business API for the AI front desk?
For WhatsApp, yes. The AI on WhatsApp, the QR check-ins and the renewal reminders use the official WhatsApp Business Platform on your gym’s own number, and we set it up with you. Meta approves the number, usually in 1 to 2 weeks, and bills message charges separately. The AI also answers on Instagram, Messenger and web chat.
Can yoga, Zumba and CrossFit studios use this gym software?
Yes. The same edition fits yoga and CrossFit studios, and Zumba and dance fitness classes. It has monthly to yearly plans with freezes, class calendars that hold several people in one slot, QR check-ins and renewal reminders, with session packs on Gym Growth. The AI answers class timings and prices and books a trial class.
Who can see a member’s body measurements?
Only the staff you allow. Body progress is on Gym Growth and is private by default. It records weight, body fat, waist and other measures, works out BMI and shows the change since the first measurement. A trainer taps Send progress to share it with the member on WhatsApp. The AI never shares anyone’s measurements.
What does iSuite AI – Gym & Fitness Studio not do?
It is not a biometric, turnstile or door-access system, and it has no member workout or diet app. It is not yet built for chains with many branches. Your door hardware stays as it is. Members check in by QR on WhatsApp or at the desk, and trainers can send workout plans as files in the chat.
Every member checked in. Every renewal reminded.
Start a free trial on the plan that fits your gym, or see it first on a free 45-minute demo.
Or call +91 82209 47112
The iSuite AI family
One platform, made for each trade
One platform underneath — the AI, payments, marketing and calls — and each product made whole for its own trade.
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